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In Faerûn, some of the most valuable work done by the Waterdeep Trading Company is not tied to stocked goods or caravan shipments. Instead, it comes from clients who need unique work planned, tracked, and completed on their behalf. These are customer-funded projects, a standard part of trade across the Sword Coast, where noble houses, guilds, and adventuring parties require crafted items, research, or services beyond a regular order.

For the Waterdeep Trading Company, these projects allow the guild to grow coin reserves without taking on risk from unsold stock. Each project is financed by the customer who requests it, and Dynamics 365 helps track cost, time, revenue, and progress through structured project accounting, ledger controls, and milestone billing.

This article explores how customer-funded projects function in Faerûn, why they matter, and how they are managed through the company’s accounting practices.

What Customer Funded Projects Are

A customer-funded project is work that is paid for by the customer either in advance or throughout the life of the activity. The Waterdeep Trading Company treats these as formal undertakings, usually tied to a contract scroll signed and sealed by the Scriveners Guild. Common examples include commissions for enchanted goods, production runs for noble households, research tasks for arcanists, or repairs for merchant fleets.

Unlike internal projects, these efforts do not draw on the company’s own coin at the outset. Instead, funds provided by the customer become the resource pool used to carry out the work. This requires precise accounting to separate the client’s coin from internal budgets.

Why These Projects Matter

Customer-funded projects support the company’s financial stability in several ways.

  • They remove inventory risk, since the client covers all costs.
  • They allow the company to expand its capabilities, since rare materials or specialist labor can be procured with client funds.
  • They offer steady and predictable revenue, since contracts lay out how milestones and progress payments are invoiced.

In a land where supply lines stretch across wild terrain and arcane markets shift day by day, having stable client-backed work ensures dependable profit for Greta Ironfist and her planners.

Core Components of a Customer Funded Project

Below are the significant elements the Waterdeep Trading Company tracks within Dynamics 365.

First, Contract Setup. Every project begins with a customer record linked to a project contract. The contract defines funding rules, billing type, currency, and expected milestones. The base setup for customers and billing models follows the same ledger framework taught in the Bare Bones Configuration Guides.

Second, Funding Allocation. Funds supplied by the customer are mapped to the project so that labor, materials, and overhead settle against the customer’s balance rather than internal accounts.

Third, Work Breakdown. Tasks, phases, and activities are created to organize the work effort. This may include forging stages, enchantment sessions, transport planning, or research steps.

Fourth, Cost Accumulation. All project expenses are routed through dedicated ledger accounts. This includes raw material purchases, hourly craft labor, magical services, and overhead charges.

Fifth, Revenue Recognition. Invoicing may be based on milestones, time-and-materials, or fixed-price agreements. Milestone billing is most common, with seals applied at major completion points.

Sixth, Project Closure. The ledger is settled, any unused customer funds are returned or credited, and Seraphina Quillspire and Maelor the Quill archive all documentation.

Worked Example: Commissioned Arcane Beacon for the Lords of Everlund

To show how customer-funded projects operate, here is a complete example of a commission.

Scenario: The Lords of Everlund request a defensive arcane beacon built by the Waterdeep Trading Company. They provide full funding up front.

Below is a table that captures the planned cost structure.

Before the table, here is an explanation. This table lists the major cost items required to produce the arcane beacon and shows how each cost is drawn from the customer’s funded pool. It helps planners keep spending aligned with the contract.

Because the customer funds the entire amount at contract signing, the ledger holds their deposit as a liability until revenue is recognized through milestone completion.

A second table shows how revenue is released.

This table outlines the billing milestones and explains when the customer’s deposit converts to earned revenue. This helps the Accounts Receivable clerks track progress and apply the proper postings.

Once the final milestone is posted, the deposit liability is cleared and converted into project revenue, and the project is closed.

Realms-Aware Considerations

Faerûn introduces unique factors that must be considered with customer-funded projects.

  • Arcane inputs may require permits from mage guilds, adding additional lead times.
  • Regions outside the Sword Coast may impose trade tariffs or require special papers.
  • Some clients provide materials directly, such as gemstones or ancient relics, which must be handled as non-monetary contributions.
  • Guild labor unions control rates for smiths, engravers, and arcane specialists.
  • Projects involving planar materials may require Essence Credit tracking for sustainability purposes.

These factors make structured project accounting vital for the Waterdeep Trading Company.

Final Thoughts

Customer-funded projects allow the Waterdeep Trading Company to serve nobles, adventurers, and trade houses with custom work while keeping internal risk low. When managed well, they offer steady coin, predictable workloads, and precise financial control.

For teams using Dynamics 365, the structure provided in the Bare Bones Configuration Guides supports proper ledger setup, customer controls, and project workflows that keep each commission profitable and compliant.


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Fantasy worlds demand more than simple copper-silver-gold progressions. As campaigns evolve beyond dungeon crawling into politics, trade, and nation-building, game masters need sophisticated monetary systems that can handle everything from a tavern meal to financing a war. The challenge lies in creating currencies that feel both authentically medieval and practically usable at the gaming table.

The Dual Currency Solution

Modern fantasy economics benefit from dual currency systems that separate high-level financial instruments from everyday coinage. This approach mirrors historical practices where merchants used letters of credit for major transactions while common folk relied on physical coins.

Consider a system with two parallel tracks:

Financial Currency serves the ledger books of guilds, noble houses, and kingdoms. These are standardized, decimal-friendly units perfect for contracts, taxation, and large-scale trade. Think of them as the “banking system” of your world.

Street Currency represents the physical coins jangling in purses and strongboxes. These follow older, more traditional systems that evolved organically—often with irregular ratios that reflect historical accident rather than mathematical convenience.

Building Value Hierarchies

Effective fantasy currency needs clear value relationships that players can internalize quickly. The most successful approach ties monetary value directly to labor time:

  • Sovereign Note: 20 days of skilled work
  • Standard Unit: 1 day of skilled work
  • Hour Piece: 1 hour of work (for precise ledger keeping)
  • Trade Coin: ~1.2 hours of work (traditional street currency)
  • Common Copper: 15 minutes of work
  • Token: 3-4 minutes of work

This creates intuitive pricing where players immediately understand that a sword costing “three days’ work” represents significant expense, while “fifteen minutes’ worth” clearly indicates pocket change.

The Trust Economy

High-value financial instruments depend on institutional backing rather than precious metal content. Pound notes, treasury bonds, and guild certificates derive value from the reputation and guarantees of their issuers. This creates fascinating opportunities for economic storytelling:

  • What happens when a major guild’s credibility collapses?
  • How do forgeries affect market confidence?
  • Which institutions can nations trust for international trade?

The physical form of these instruments matters too. Hand-scribed notes with personal seals feel more authentic than printed currency, while magical authentication (enchanted inks, divination-resistant papers) adds fantasy flavor to financial security.

Regional Variations and Exchange

No fantasy continent should have uniform currency. Different regions, cultures, and historical periods demand distinct monetary approaches:

The Northern Kingdoms might favor heavy silver pieces reflecting their mining heritage, with exchange rates fluctuating based on seasonal trade routes.

Desert Trading Cities could emphasize portable, high-value instruments—gem-backed certificates and spice futures that travel well across caravan routes.

Island Nations often develop sophisticated credit systems since physical transport of bulk coinage proves impractical across dangerous waters.

Magical Realms might integrate arcane elements directly into their currency—coins that verify their own authenticity through minor enchantments, or notes that can only be read by their intended recipients.

Practical Gaming Implementation

The key to successful currency systems lies in selective complexity. Players need simple rules for common transactions but rich detail for economic adventures. Consider implementing:

Quick Reference Cards showing common prices in both currency types, allowing smooth transitions between street-level purchases and major negotiations.

Exchange Rate Dynamics that shift based on political events, seasonal changes, or magical catastrophes. A dragon’s hoard flooding the market with gold creates very different economic pressures than a plague disrupting trade routes.

Cultural Proverbs that embed the currency system into world lore. “Count crowns in the ledger, but coppers in the street” tells players immediately how different social classes think about money.

The Social Layer

Currency reflects social structure. Who appears on coins and notes? What symbols convey authority? How do different classes handle money?

Noble houses might never touch physical currency, conducting all business through signed instruments and trusted intermediaries. Merchants could maintain complex ledgers tracking dozens of different regional currencies and exchange rates. Common folk might view anything beyond physical coins with deep suspicion.

Religious organizations often issue their own internal currencies—temple tokens for services, pilgrimage certificates, or charity notes that can be redeemed across a faith’s network of institutions.

Magic and Money

Fantasy settings offer unique opportunities to integrate supernatural elements into economic systems:

Magically Authenticated Currency prevents counterfeiting but requires trained mages to verify, creating bottlenecks and specialized professions.

Elemental Backing ties currency value to magical resources—fire crystals from volcanic regions, bottled storm essence from sky cities, or crystallized life force from druidic enclaves.

Temporal Currency allows for fascinating economic stories where coins from different eras carry different values, or where time magic creates inflation by flooding markets with currency from alternate timelines.

Economic Storytelling

Rich currency systems enable compelling narratives beyond traditional adventure hooks:

The Confidence Crisis: When rumors spread about a kingdom’s financial stability, can the party prevent economic collapse through investigation, diplomacy, or direct action?

The Exchange War: Competing guilds manipulate currency rates to gain advantage, turning economic espionage into adventure material.

The Lost Treasury: Discovering ancient currency hoards requires understanding historical exchange rates and defunct monetary systems.

The Counterfeiting Ring: Players must navigate complex financial investigation while learning about authentication methods and market psychology.

Balancing Complexity and Playability

The ultimate test of any currency system is whether it enhances rather than hinders gameplay. Start simple with clear conversion rates and familiar denominations. Add complexity gradually as players become comfortable with basic mechanics and show interest in economic elements.

Remember that currency systems serve the story, not the other way around. A perfectly realistic monetary system that slows down gameplay or confuses players has failed its primary purpose. The best fantasy currencies feel both authentic and invisible—players use them naturally without stopping to calculate exchange rates or argue about historical precedent.

Implementation Guidelines

When designing your world’s monetary system:

  1. Start with labor value as your baseline—what does a day’s work buy?
  2. Create clear hierarchies that players can memorize quickly
  3. Distinguish between institutional and street currencies for different transaction types
  4. Embed social and cultural meaning into monetary design and usage
  5. Plan for regional variation without overwhelming complexity
  6. Consider magical integration that enhances rather than complicates the system
  7. Test with actual gameplay before committing to complex mechanics

The most successful fantasy currencies feel like natural extensions of their worlds—systems that grew organically from the needs, values, and capabilities of their societies. When players instinctively understand that “a sovereign’s ransom” represents enormous wealth while “copper for your thoughts” suggests casual conversation, you’ve created more than a monetary system. You’ve built a living piece of culture that enriches every interaction with your fantasy world.

Whether your players are negotiating with dragon hoards, financing military campaigns, or simply buying supplies for the next adventure, a well-designed currency system transforms economic interactions from mechanical necessities into meaningful elements of worldbuilding and storytelling.

In Faerûn, wealth isn’t just held in coin—it bleats, moos, and occasionally tries to escape from the back of a cart. While cities like Waterdeep rely heavily on minted currency, rural economies and frontier settlements often prefer bartering with livestock, especially sheep and cows, as their primary medium of exchange. In these markets, currency management goes far beyond decimal places and exchange rates—it’s measured in hooves and wool.

Trading Livestock: The Art of the Barter Deal

Sheep and cows are among the most commonly traded animals across Faerûn. Instead of fixed coin prices, their value is often expressed in livestock equivalents or agreed-upon barter deals. For example, a farmer in Daggerford might offer 3 sheep for 1 milk cow, while a merchant in Silverymoon agrees to trade 2 cows for a refurbished wagon and a barrel of smoked fish.

Barter agreements like these introduce valuation risks—a form of unrealized gain or loss if the agreed deal differs from market value at settlement.

Example:

If Greta Ironfist agrees to trade 1 cow (normally valued at 12 gp) for 10 sheep (normally valued at 1 gp each), she’s made a paper gain of 2 gp—but only if she manages to offload those sheep at market value. If the market crashes and sheep drop to 0.8 gp each, she’s suddenly facing a realized loss of 4 gp.

Tracking Unrealized Gains & Losses in Dynamics 365

Using Dynamics 365 Finance, organizations can manage livestock like any asset class, and track fluctuations through barter transactions:

 Configure posting profits to book gains/losses into:

  • 8150 – Unrealized Currency Gains
  • 8200 – Realized Currency Gains
  • 1400 – Livestock Inventory (customized by type)

 Sheep Equivalency Table

To help standardize barter pricing, many trading companies and farming cooperatives use equivalency tables. These values adjust seasonally, but the table below offers a standard baseline used by the Waterdeep Trading Company:

These equivalencies are often posted on chalkboards in guild halls and auction houses, with exchange rates adjusted based on region, season, and demand.

Livestock Valuation Strategy in Faerûn

Using barter pricing as the standard means the value of livestock acts like floating currency, influenced by:

  • War or Famine: Raises cow values, lowers sheep (if feed is short)
  • Seasonal Demand: High wool prices in winter increase sheep value
  • Regional Trade Routes: Supply constraints affect prices dramatically

In D365, livestock can be managed with inventory journals that reflect changes in expected barter value. These changes trigger unrealized gains or losses until settlement occurs—when those numbers become very real on the books.

Final Thoughts: Counting Sheep in the Ledger

Managing currency in Faerûn isn’t just a matter of coins—it’s about contracts and creatures. By treating livestock as movable wealth, Faerûnian traders and companies like the Waterdeep Trading Company bring agility and realism to their accounting.

When you track sheep like silver and cows like coin, the only limit is how fast your ledgers—and your livestock—can move.

Ready to track your herd and harvest your profits? Download the Advanced Dungeons & Dynamics 365 Bare Bones Configuration Guides at adnd365.com/start and bring order to your beasts.

In a realm where dragons hoard treasure and adventurers barter with platinum, managing the movement of gold, silver, and copper across a multi-realm operation is no small feat. That’s why the Waterdeep Trading Company relies on the robust financial tools of Dynamics 365 Finance to tame the chaos of coin.

Welcome to Advanced Dungeons & Dynamics 365, where cash and bank management gets the high-fantasy treatment—and works like magic in the real world too.

What Does “Cash Management” Mean in a Magical Economy?

Whether your business operates out of a single storefront in Luskan or oversees multi-planar trade through the Sigil portal network, tracking liquid assets is essential. In Faerûn, this includes:

  • Coin purses carried by field agents and caravans
  • Banking with regional branches like the Vault of the Moon or Baldur’s Gate First National
  • Currency exchanges (when trading with Zakhara or the Feywild)
  • Magical escrow accounts for high-value artifacts
  • Donations, tributes, and adventuring guild deposits

In Dynamics 365, it’s all part of Cash and Bank Management.

Key Setup: Establishing Your Coin Flow

Here’s how the Waterdeep Trading Company handles it:

1. Bank Accounts & Coin Repositories

  • Operating Account – Waterdeep Vault (WDV-01)
  • Cash On Hand – Sword Coast Sales Office
  • Petty Cash – Traveling Sales Wizard Team
  • Magical Holding Account – Arcane Transactions Only

Each account in D365 is tied to your chart of accounts (1110 for bank, 1000 for cash on hand) and can be associated with a specific legal entity, currency, and payment method.

Day-to-Day Coin Movements

D365 supports multiple cash operations:

  • Payment Journals – Used to track customer payments (yes, even if they pay in diamonds)
  • Vendor Disbursements – Record outgoing payments to potion suppliers, wagon builders, or guild services
  • Bank Transfers – Move funds between branches (and planes) for liquidity
  • Cash Counting and Reconciliation – For when your tavern registers or traveling merchants return to HQ

Using workflows and approvals, transactions are automatically posted and reconciled. Magical fraud detection optional (but encouraged).

Multi-Currency Support (Copper, Silver, Gold… and GPX?)

Faerûn uses a mixed coinage system, so Waterdeep Trading Company leverages multi-currency accounting in D365. Key features include:

  • Defined currency types (Gold, Silver, Platinum, Electrum, and major regional standards like Calimshan Credit Notes)
  • Currency exchange rate providers (like the Faerûn Board of Trade)
  • Automatic revaluations for foreign-held balances (e.g., Feywild Starlight Credits → Gold)

And yes, you can report financials in GP (gold pieces) and consolidate in another currency like Waterdhavian Crowns.

Reporting That Counts (Every Coin)

With built-in Power BI dashboards and D365 reports, the company tracks:

  • Daily cash position
  • Cash flow forecast (especially handy before major trade events or war preparations)
  • Currency exposure
  • Bank reconciliation summaries
  • Cash inflow/outflow by region or realm

There’s even support for budgeting, cost allocation, and cash reserves—because even in fantasy ERP, you don’t want to blow all your platinum on cursed inventory.

Final Thoughts: Because Gold Doesn’t Track Itself

Cash and coin management may not involve slaying dragons, but it’s just as important for keeping your adventuring supply company running. With Dynamics 365 Finance, you get full control over every pouch, vault, and transfer—whether your treasury is held in stone or starlight.

Want to Master Coin Like a Merchant Prince?

If this sparked your interest, the Advanced Dungeons & Dynamics 365 books cover everything from inventory control to intercompany trade to financial wizardry. It’s ERP learning with storytelling flair—and practical use cases even Mordenkainen would approve of.

Buy your copy today and take command of your gold, silver, and spreadsheets:
Buy the AD&D365 Books