Monthly Archives: February 2015

I just wanted to drop you all a quick note to remind you that the AXUG Academy Class that I am teaching on Accounts Receivable Configuration within Dynamics AX 2012 is coming up in two weeks. This is the third in the series, and continues on from the General Ledger, and Cash and Bank Management classes that we have held over the past months.   Even if you are one of the enlightened ones that have already started taking these classes, you can easily start with this class. Here is the link to the AXUG Academy website with more information.

Academy – AX Configuration Series – Accounts Receivable Setup

Friday, March 6, 2015 (12:45 PM) to Friday, March 6, 2015 (5:00 PM) (Eastern Time) 

I have been rebuilding the training material for this class and all of the students will get a new and improved version of the Configuring Accounts Receivable within Dynamics AX 2012 Bare Bones Configuration Guide Training Workbook which has been expanded (both page count wise and also physically) to make it easier to follow during the training. This book is not even available on Amazon yet (

All of the exercises have been reformatted to give you a quick reference guide, a thumbnail cheat sheet and also a detailed step by step guide with screen shots. Also we have improved the quality of the images so there is no more pixilation of the screen shots which makes is even betterer (I know this is not a real word).

Here is a quick summary of the class and also the areas that we will be going through:

Summary: The Accounts Receivable area is one of the three foundation financial modules within Dynamics AX that you will want to set up. It not only allows you to manage all of your customer information, post your invoices, and receive in your cash payments, but also allows you to manage your collections, track deductions, and much more.   It’s not hard to configure either and this class is designed to give you step by step instructions to show you how to configure the receivables area, and also how some of the basic transactions work to get you up and running and working with your customers. The individual topics that we will be working through over the four hour class are:

  • Configuring Accounts Receivable Controls
    Overview: Before we start adding customers and creating invoices within the Accounts Receivable module of Dynamics AX, there are a couple of codes and controls that need to be configured so that everything else later on in the book will run smoothly. In this section we will walk through everything that you need to set up to get the basic Accounts Receivable features working.
  • Configuring Customer Accounts
    Overview: Once you have all the base configuration done within the Accounts Receivable area, you can start getting to the meat and potatoes of the module, which is the configuration of the Customer Accounts. This may seem like a daunting task if you have a large customer base, but if you use the import tools, and features like the Excel Add-In for tidying up your data, then this isn’t very hard, and regardless of if you have 100, or 10,000 customers can be a breeze to load.
  • Configuring Invoicing
    Overview: Now that we have the customers configured we can start getting down to business and doing some invoicing. There are a number of different invoicing options within Dynamics AX and in this section we will walk through the main ones.
  • Configuring Collection Management
    Once you have your invoicing configured you will probably want to set up the Collections Management portion of the Accounts Receivable area. This will allow you to track your customer aging’s, pools for segregating customers, collection letters and much more.
  • Configuring Cash Receipts
    Hopefully you won’t have to use the Collections Workbench very much and your customers will just pay their invoices on time, or before they are due. So the next area that we are going to look at is the Cash Receipts functions within Dynamics AX and show you how to record customer payments.
  • Configuring Deduction Management
    Unfortunately customers don’t always pay the amount that you ask them to, and tracking the discrepancies can be a chore in itself, because you may have given an incentive to the customer that they are taking as a valid deduction, the customer may be penalizing you for one reason or another, or they may just be wrong. You don’t want to have the invoices sitting out there waiting to be investigated and cluttering up the aging’s though, which is where the Deduction Management feature comes into play. This allows you to record deductions as you are receiving cash and close out the invoices. Then the deductions are set them aside for someone to investigate them and decide if they are valid or not.

Along the way we will also show you a couple of neat things that you can do including

  • Using the DIEF to import in all of your existing customers in bulk
  • Using Excel to massage your data
  • Maybe even how to write a little bit of X++ code to perform mass data updates

Here is the link for more information: 

Last two classes on Configuring The General Ledger and Configuring Cash and Bank Management class were a great success and I hope to see some of you at this next class on the 6th. There is limited seating so reserve your place soon J


There are still a couple of spaces left in the AXUG Academy Class that I am teaching tomorrow (Feb 13th) on Cash & Bank Management within Dynamics AX 2012. Don’t be fooled by the title, in this class we will be going through, Cash Management is a cool feature within Dynamics AX, and we will be stepping through:

  • Configuring Bank Management Controls
  • Configuring Bank Accounts
  • Configuring Advanced Bank Reconciliation
  • Configuring Positive Pay

Along the way you will be

  • creating workflows for the approvals of the cash management transaction
  • setting up automatic statement matching rules
  • and also dipping into AOT to create automatic bank statement uploads

As a door prize you will get a free copy of the 400 page companion book that this course is based around.


Here is the link for more information:

But wait, there’s more!

Additionally you will also get access to all of the labs that are worked through within the class for your own training – this is the only way to get access to the labs and training content right now.

Last month the Configuring The General Ledger class was sold out with people waiting outside the doors at the last minute so if you want to spend a couple of hours with hands on examples of how to set up the Cash & Bank Module within Dynamics AX then act fast. Here is the link for you to register for the class.

AXUG Academy Configuration Series – Cash Management Setup
Friday, February 13, 2015 (12:45 PM) to Friday, February 13, 2015 (5:00 PM) (Eastern Time)

I have to confess that I may not have told the truth a while back – I had said that I had completely finished the Financial portion of the Bare Bones Configuration Guides when I completed the Accounts Payable and Accounts Receivable Guides. And that’s because the Cash & Bank Management guide was more bare than bones, and only contained enough information to get a bank up and running.

As I was preparing for the AXUG Academy class on Cash & Bank Management that is being held on the 13th of February I sat down and expanded on the Cash & Bank Management content and yesterday quadrupled the content to 409 pages covering the following topics:

  • Configuring Bank Management Controls (Mostly New)
  • Configuring Bank Accounts (A Little New)
  • Configuring Advanced Bank Reconciliation (New)
  • Configuring Positive Pay (New)

The Advanced Bank Reconciliation section is the builk of the guide and shows you how to configure approval workflows, configure BAI2 statement imports, the Reconciliation Workbench and much more.

Who said that Cash Management was boring? Not me!

If you need a copy right now then you can download the eBook directly from the Dynamics AX Companions website.  Just use the link below to go directly to the books
home page, and then add the Configuring Cash and Bank Management Within Dynamics AX subscription for your account. Then you will be able to download the PDF version of the book. If you have already subscribed to this book then you will be able to download the expanded version at no additional cost. For those of you with an eBook subscription, you can download the book right now without spending another dime.

Here is a link to the home page for the book containing all the information and links that you may need:

PS. The book will also be available on Amazon within the next day or so.