I just wanted to drop you all a quick note to remind you that the AXUG Academy Class that I am teaching on Accounts Receivable Configuration within Dynamics AX 2012 is coming up in two weeks. This is the third in the series, and continues on from the General Ledger, and Cash and Bank Management classes that we have held over the past months. Even if you are one of the enlightened ones that have already started taking these classes, you can easily start with this class. Here is the link to the AXUG Academy website with more information.
Friday, March 6, 2015 (12:45 PM) to Friday, March 6, 2015 (5:00 PM) (Eastern Time)
I have been rebuilding the training material for this class and all of the students will get a new and improved version of the Configuring Accounts Receivable within Dynamics AX 2012 Bare Bones Configuration Guide Training Workbook which has been expanded (both page count wise and also physically) to make it easier to follow during the training. This book is not even available on Amazon yet (https://www.createspace.com/5327894)
All of the exercises have been reformatted to give you a quick reference guide, a thumbnail cheat sheet and also a detailed step by step guide with screen shots. Also we have improved the quality of the images so there is no more pixilation of the screen shots which makes is even betterer (I know this is not a real word).
Here is a quick summary of the class and also the areas that we will be going through:
Summary: The Accounts Receivable area is one of the three foundation financial modules within Dynamics AX that you will want to set up. It not only allows you to manage all of your customer information, post your invoices, and receive in your cash payments, but also allows you to manage your collections, track deductions, and much more. It’s not hard to configure either and this class is designed to give you step by step instructions to show you how to configure the receivables area, and also how some of the basic transactions work to get you up and running and working with your customers. The individual topics that we will be working through over the four hour class are:
- Configuring Accounts Receivable Controls
Overview: Before we start adding customers and creating invoices within the Accounts Receivable module of Dynamics AX, there are a couple of codes and controls that need to be configured so that everything else later on in the book will run smoothly. In this section we will walk through everything that you need to set up to get the basic Accounts Receivable features working.
- Configuring Customer Accounts
Overview: Once you have all the base configuration done within the Accounts Receivable area, you can start getting to the meat and potatoes of the module, which is the configuration of the Customer Accounts. This may seem like a daunting task if you have a large customer base, but if you use the import tools, and features like the Excel Add-In for tidying up your data, then this isn’t very hard, and regardless of if you have 100, or 10,000 customers can be a breeze to load.
- Configuring Invoicing
Overview: Now that we have the customers configured we can start getting down to business and doing some invoicing. There are a number of different invoicing options within Dynamics AX and in this section we will walk through the main ones.
- Configuring Collection Management
Overview: Once you have your invoicing configured you will probably want to set up the Collections Management portion of the Accounts Receivable area. This will allow you to track your customer aging’s, pools for segregating customers, collection letters and much more.
- Configuring Cash Receipts
Overview: Hopefully you won’t have to use the Collections Workbench very much and your customers will just pay their invoices on time, or before they are due. So the next area that we are going to look at is the Cash Receipts functions within Dynamics AX and show you how to record customer payments.
- Configuring Deduction Management
Overview: Unfortunately customers don’t always pay the amount that you ask them to, and tracking the discrepancies can be a chore in itself, because you may have given an incentive to the customer that they are taking as a valid deduction, the customer may be penalizing you for one reason or another, or they may just be wrong. You don’t want to have the invoices sitting out there waiting to be investigated and cluttering up the aging’s though, which is where the Deduction Management feature comes into play. This allows you to record deductions as you are receiving cash and close out the invoices. Then the deductions are set them aside for someone to investigate them and decide if they are valid or not.
Along the way we will also show you a couple of neat things that you can do including
- Using the DIEF to import in all of your existing customers in bulk
- Using Excel to massage your data
- Maybe even how to write a little bit of X++ code to perform mass data updates
Here is the link for more information: http://www.dynamicsaxcompanions.com/Bare-Bones-Configuration-Guides/Configuring-Accounts-Receivable
Last two classes on Configuring The General Ledger and Configuring Cash and Bank Management class were a great success and I hope to see some of you at this next class on the 6th. There is limited seating so reserve your place soon J